At the turn of the millennium, David Allen released his landmark work Getting Things Done: The Art of Stress-Free Productivity and changed how many of us managed our time and work environment. Striving for the “mind like water”, Allen, urges readers to use straightforward filing systems and trusted systems, like calendars and useful lists, freeing the mind to focus on the needs of the moment.
Allen has various techniques for effective work such as performing a “mind dump,” unloading all the things that are on our mind, organizing them into meaningful lists of what we can do now and what can, or should be, delayed until some future date. He describes techniques for identifying projects that need multiple actions that do not seem like projects initially, The goal is to develop focus that allows one to decide what is the next action to perform and stay “in the moment” with that task knowing that the other work is not forgotten and has its place.
One unfounded criticism of Allen’s work is that it doesn’t solve the overwork problem but only organizes it. This is far from the truth. Completing the exercises for the horizons of focus honestly and thoughtfully should eliminate some demands one has placed on himself and define a vision for one’s life that allows them to deal with some of the work that appears that would be more appropriate to delegate to others or simply ignore.
I listen to this audiobook frequently to perfect my execution of the model and deepen my understanding of the methods and philosophy behind the system. It was very influential in an article I wrote for high school and college students to help them develop focus and flow in school work.
I would recommend Making It All Work instead of the classic volume that introduced us to Allen, Getting Things Done. Making It All Work provides a mature analysis of the philosophy of his organizational approach and better focus on the horizon view of planning. Much of the criticism of his work arises from a misconception that Allen is not solving the task overload problem, only organizing it. Making It All Work is clearer, though GTD explained it as well, the framework includes determining what needs to be done, what can wait, and what should be ignored.
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